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Minutes EGATS Annual General Meeting 2023

  1. Opening – President’s Welcome
    MR opens the AGM at 16:00 and welcomes the audience.
  2. Reports
    2.1. President’s Message
    Nothing to add in addition to the report in the booklet.
    2.2. Executive Secretary
    Nothing to add in addition to the report in the booklet.
    2.3. Treasurer
    2.3.1. Overview 2022
    The books are looking good.
    More details can be found in the booklet.
    2.3.2. Audit Committee – Discharge of Treasurer for 2022
    Books were checked by Jörg SCHWARZ and Robert GUSTAFSSON.
    RL reads out the recommendation to discharge the treasurer.
    The treasurer is discharged unanimos.
    2.3.3. Budget 2023
    The budget for 2023 as indicated in the booklet is approved unanimous.
    As a side note: The budget for mission in 2024 will be increased by 3.000 €.
    2.4. Membership Secretary
    EGATS has 374 active members.
    This is amount is more or less the same amount of members than 2021.
    2.5. INREP
    4 INREPs have been processed 2022 and 2 have not been processed due to lack of data.
    Only if the complete header is filled in, we can process the INREP.
    We will launch a reminder via e-Brief about the INREP-procedure.
    2.6. Professional and Technical Work Items
    2.6.1. Optimized Sector Manning Project (OSM)
    In 2022 we managed to block a potential live trial in spring 2023. A RTS has taken place and the outcome will be briefed at a different stage.
    2.6.2. Training in EOS
    The restructuration of the EOS training is going on and an improvement will be seen from the next training group onwards.
    2.6.3. Roster Revision Team (RRT)
    EGATS managed to enable swaps before the de-confliction period again.
    EGATS contributed to the current roster and planning rules.
    2.6.4. Civil / Military Integration
    Still ongoing. Cross-training to SOG takes place and according to the current plan the staff of the SOG shall be covered by 45 ATCOs, who should obtain their 3rd unit endorsement in the SOG.
    2.6.5. Training Section
    More emphasis is put on the ATC-unit instructors.
    An internal re-structurization took place and the structural solution regarding the TRM and refresher training is questioned.
    EGATS will monitor this situation carefully.
    2.6.6. ANP
    MASERATI was implemented and the PIPAT-procedure was overlooked. An intermedial solution was found and a final solution will be established with the refresher campaign for the HAN ATCOs.
    2.6.7. ARGOS/FLOGOS/MUAC2030
    EGATS will monitor this project and will protect the EGATS members.
    2.6.8. Phoenix Project
    The architectural study has been finalized and the needed budget is calculated.
    This will be presented to the four states for approval.
    2.7. Corporate Deals Available for EGATS Members
  3. Election Executive Board 2023
    3.1. Approval of late (re-)applications
    No late (re-)applications have been received.
    3.2. Election Executive Board 2022
    VV, KK, VG, FD, JO and EF re-applied.
    JH applied as a new EB-Member
    VB did not re-apply.
    Therefor, 7 applications have been received for 8 vacant posts. No elections are needed and all applicants are (re-)elected.
  4. Election Audit Committee / Election Committee
    Election Committee: Inge VANDER EYKEN; Athina VELISSARIOU
    Audit Committee: Jörg Schwarz; Robert GUSTAFSSON
  5. Flight Department
    5.1. Update Flight Department
    The red folder shall be re-invented in the OPS-room.
    Ilia BOJILOV will get into contact with as many airlines as possible and we will send you an update on the available deals soon.
    5.2. Handover Chairman Flight Department
    Vincent LAEREMANS will hand over the flight department to Ilia BOJILOV.
    5.3. Cooperation with Maastricht-Aachen Airport
    The point has been taken off the agenda.
  6. Work items for the upcoming year
    6.1. Optimized Sector Manning
    RTS took place and EGATS position will be communicated.
    HFA and documentation will take place and EGATS will participate.
    6.2. Training in EOS
    6.3. ANP Support
    6.4. Civil / Military integration
    6.5. Phoenix Project
    6.6. Roster Revision Team
    6.7. Professional Behaviour Committee
    6.8. ARGOS/FLOGOS/MUAC2030
    EGATS will monitor and this projects and will invite the project managers to get a better understanding of the details of this project.
  7. AOB
    7.1. The draft minutes for 2022 are accepted unanimous.
  8. Closure
    MR closes the meeting at 17:00.

Minutes EGATS Annual General Meeting 2022

  1. Opening – President’s Welcome
    Alessandro MERCATI opens the AGM at 16:00 and welcomes the Members attending the AGM.
  2. Reports
    2.1. President’s Message
    No comments in addition to the booklet.
    2.2. Executive Secretary
    The minutes of the AGM 2021 are accepted without any comments.
    No comments in addition to the booklet.
    2.3. Professional and Technical Work Items
    2.3.1. Optimized Sector Manning Project (OSM)
    By the end of May, a report of the OSM shall be drafted and distributed by Robert PARYS.
    Alessandro MERCATI describes the different studies briefly and stresses again that he is happy that EGATS is part of the OSM team.
    2.3.2. Roster Revision Team (RRT)
    After the de-confliction it is visible on which sector an ATCO is rostered, if he has three licenses now.
    Swaps are only allowed after de-confliction and it will be put on the agenda for the next RRT.
    The Roster and Planning rules have been updated.
    2.3.3. Training Section
    3rd unit endorsement was the biggest topic (see 2.3.4.).
    2.3.4. 3rd Unit Endorsement
    Very cooperative meeting took place between EGATS and the Training Section. All comments, which have been put forward by EGATS have been taken on-board.
    All AB-INITIOS will have to train for a third unit endorsement.
    ATCOs will be chosen according to the medium term manpower planning and management will take advices from CAs and OJTI-Officers into account by distributing the ATCOs for the third endorsement.
    EF stresses that a preferences should at least be taken into account.
    2.3.5. ANP
    ANP is currently busy on several topics and big airspace changes (e.g. COBRA, HGT, MAASERATI). Some of the have been implemented already.
    2.3.6. ARGOS/FLOGOS/MUAC2030
    All projects are about automation. EGATS is in the loop and will monitor the process closely and provide feedback to the project team.
    2.3.7. INREP
    4 INREPs have been filed 2021.
    The INREP-Trustees encourage everyone to file an INREP, because issues can only be tackled, if they are identified.
    2.3.8. Phoenix Project
    EGATS will follow this project and due to legal issues, no meetings took place in last year.
    2.4. Treasurer Overview 2021
    The financial situation is good and the membership is stable.
    The automatic membership fee deduction is helping a lot and 2/3 of our membership is using it.
    Kay RABEL is encouraging all members to use it, since it makes his life much easier. Audit Committee – Discharge of Treasurer for 2021
    Audit Committee propose to discharge the Treasurer for 2021.
    The AGM discharged Kay RABEL for 2021 unanimously. Budget 2022
    The Budget 2022 is adjusted and since the IFACTA conference in Singapore is cancelled lower travel expenses are expected. Adaptation entry-fee / membership fee
    Suggestion of the Executive Board:
    Trainees (ATCOs, System Controllers and EOS) will join EGATS as a Candidate Member and only will become an ordinary member, once they receive their first licence.
    The AGM agrees to this suggestion unanimous.
  3. Election Executive Board 2022
    Alessandro MERCATI, Sascha MARTIN and Kay RABEL re-applied.
    Stig SANDVED applied and introduced himself.
    All application were received in time and since the same amount of places in the Executive Board are vacant as there were applicants, all applicants are elected automatically and the Executive Board extends to 11 members again.
  4. Election Audit Committee / Election Committee
    Audit Committee: Jörg SCHWARZ, and Robert GUSTAFSSON
    Election Committee: Antonio LANDI, Thomas HELMECKE
  5. Work items for the upcoming year
    5.1. 3rd unit endorsement / new AB-INITIO program
    Follow up, as soon as the official agreement is signed.
    5.2. Training in EOS
    Competency Assessors for Flow and EOS and PoCs for training related issues are established.
    The post of a Training Coordinator will be established, if it is approved.
    5.3. ANP Support
    5.4. Civil / Military integration
    5.5. Optimized Sector Manning
    5.6. Phoenix Project
    5.7. Roster Revision Team
    5.8. Professional Behaviour Committee
  6. Adjustment of Membership Fees for Candidate Members
    Proposal of the Executive Board:
    Candidate members will only pay the joining fee and are free of the monthly membership fee.
    The AGM agrees to the proposal unanimously.
  7. AOB
  8. Closure
    Alessandro MERCATI closes the meeting at 17:02.

Minutes for the EGATS AGM 2020, 26 June 2020 @ 16:00lt

  1. Opening—President’s Welcome: Alessandro opens the meeting and welcomes everybody. We are very happy to have so many participants via TEAMS, which was offered for the first time. A special thank goes to Kris and Steve who will be leaving the board as of today.

  2. Acceptance of the Draft Minutes AGM 2019: The minutes are accepted without any comments.

  3. Reports:

    1. President’s Message: Alessandro summarizes what happened in the different projects EGATS is involved in over the last year and also what happened after his report was published.

MSP and night suite are put on hold and a new split off from the OSM project is being started. The o(verflow) controller, a(ssistant) controller concept, which is looking to renew the AC role and to define the legal framework for an OC. There are worries by the members who fail to see how a Centre already as twice as productive as any other ANSP, can benefit from any new concepts of operation.

Alessandro acknowledges this fear, but at the same time underlines, that he defines EGATS role to be open minded and constructive to be invited to follow these studies, rather than to fight them from the very beginning. Both studies are still At a very early stage, TTR SIMs planned for mid- September, Briefing sheet item to call for volunteers will be published soon and Alessandro and Fred are already planned for the 2 sets of simulations.

SMART is working on a wish list of technical requirements to give a chance to the concept to work

  • Executive Secretary: Michael has nothing to add to his report.
  • Professional and Technical Work items
  1. Optimized Sector Manning project (OSM): (see 3)a))
    1. Professional Behaviour Committee (PBC): No meetings happened for a long time.
    1. Roster Revision Team (RRT): No meetings happened for a long time.
    1. Training section: We received an official answer regarding our letter about checkouts in the simulator. However the concerns are still there. A simulator checkout can just not be compared to a checkout with real traffic, even when exercises are designed just for that checkout. There is basically nothing we can do anymore, since the regulator and management support the concept, except hoping that it will remain a temporary exception during these special circumstances, where traffic disappeared leading to a delay in all training activities.
    1. INREP: From our point of view the system is working well, even when we have only very few reports at the moment.
  • Membership: EGATS membership is not decreasing anymore, because most MAASMIL colleagues have joined and many new Ab-Initio’s are joining as well. We are very happy that the trend of a decreasing memberships has been stopped. As well we are working on new membership cards, which we will hopefully be able to deliver to you until the end of the year.
  1. Frederic as appointed EVP Europe describes the “safe the skies” petition, which is promoted by IFATCA and is asking for your support to stop putting financial pressure on our business whilst airlines are receiving unlimited support.
    1. EGATS hopes to host the 2021 ERM now and Eurocontrol assured their support. A special thank for Philip for his help with the webpage and to Fred and Raf for their support as well.
  • Flight Department: Vincent is doing a great job. As well Adrian is working on a procedure to set up a system to enable professional familiarisation visits, which could hopefully be supported by our management as well. We are working on a familiarisation flight programme with Ryanair as well, where we established some contacts to the Niederrhein base.
  • Treasurer: Steven was unable to attend the AGM, but Michael shows his report to the meeting. There are no comments or questions and Steven is discharged unanimously.

  • Overview 2019
  • Audit  Committee—Discharge  of  Treasurer  for  2019
  • Budget 2020
  • Elections EB 2020: Kris Scicluna and Steve Mention did not reapply anymore. Sascha Martin, Alessandro Mercati and Raf Vigorita did reapply and Kay Rabel did apply as new board member. The board shrinks to 11 positions and Kay’s application is confirmed. Congratulations!
  • Election Audit Committee/Election Committee: Robert Gustafsson and Andrew Souyioltzis volunteer as audit committee. Philip Marien and Frederico Petrocchi as election committee.
  • Work items for the upcoming year:
  1. Organisation ERM 2021
    1. OSM (OC/AC concept)
    1. Training section
  • AOB: There is one question asked about the latest email send by our director. Is it forbidden to carry over any leave this year? Luckily the reps from the SC could clarify this and explain, that it is not forbidden to carry over the normal 12 days of leave.
  • Closing: The meeting is closed at 17:34.